Best Business Presentations Projectors

Steve Scott

Updated on

Projectors are one of the most helpful modern tools to use in any kind of business presentation. They allow us to convey information to our bosses and colleagues using visual media, like with videos, graphs, slideshows, and other images.

This makes communicating the information much easier for everyone. It leads to less explaining from your, and everyone in attendance will understand what you are saying better.

However, the problem is that there are so many projectors out there to choose from. The main features that you need to look for in a projector to use for business meetings are the throw distance and the price.

You want a short throw distance so you can have the projector on the table in front of you near the screen and still get a clear image.

You want the projector to be low costing because you need it for your job, to make money. You do not want to be putting too much money into it.

I have compiled a list of the best projectors for business meetings here. Hopefully it helps you decide on which one is the best fit for your needs.

Best Business Presentation Projectors - Our Top Picks

ViewSonic-PA503S-SVGA-1

Specifications

  • Size: 4.3 x 11.6 x 8.6 inches
  • Weight: 7.14 lbs

Key Features

  • Throw Distance: 4 Feet to 43 Feet
  • Image Size: 29.9 inches to 300 inches
  • 3,600 lumens
  • Contrast Ratio: 22,000:1
  • Native Resolution: 800x600P (SVGA)

PROS

  • ​Appealing design
  • ​User-friendly
  • ​Top-notch brightness
  • ​SuperColor Technology
  • ​Lamp life

CONS

  • ​Weak speakers
  • ​Fan noise


​ViewSonic PA503S is one of the most sought after business projector models, especially in the US. Many business owners decided to trust this brand and model when it comes to carrying out an important presentation.

So, what makes this model so compelling?

First of all, it’s the design. It is crafted with user-friendliness in mind, and to allow the final user to adapt to it and learn all ins and outs quickly.

This model is perfect for not only for business presentations, but also for a classroom environment, a home theater setup, or even outdoor movie sessions.

Extraordinary Brightness

This is mostly because the visibility and brightness are top-notch with this projector. It is equipped with 3600 Lumens of brightness, which means that it will work just fine even if the room lighting is not perfect.

Aside from that, it employs the SuperColor Technology that makes the image output shine with color accuracy and clarity. A 22,000:1 contrast ratio brings a whole new level of depth and intensity to each and every frame.

All this, paired with an 800 x 600 native resolution and the use of DLP projection technology, ensures extraordinary output quality, especially when it comes to business presentations.

Extended lamp life is another beautiful feature of this model. When you turn on the Power Save settings, the projector will automatically shift to power saving modes – Eco and Super Eco.

It will do that even if the projector is unproductive and idle even for a couple of minutes. In turn, such features ensure that the lifespan is prolonged to a whopping 15 thousand hours. Such power saving modes will darken the projected images to around 70%.

A wide variety of connectivity options also make this model an excellent business presentation projector, like HDMI, VGA, USB, RS232, and composite. To make things even better, it is perfect for large meeting rooms, since it has a throw distance up to 43 feet and a screen size that ranges from 30 to 300 inches.

See related - Best HD Projector You can also check out this model in a video below.

Weak speakers

The first thing that comes to mind are the built-in speakers. This model comes with 2-watt speakers which prove to be weak.

In most cases, you’ll be compelled to use an external set of speakers, whether you use this projector for a business meeting or a home setup. So, carrying speakers with you to various meetings can prove to be a hassle.

Higher amount of fan noise

Another issue that frequently pops out in customer reviews is the fan noise. As with many other ViewSonic products, the cooling fan can be noticeably loud.

But, this issue would bother movie lovers more. The noise from the fan could sometimes disrupt your concentration when trying to listen to the dialogue.

In a business meeting, this shouldn’t be a problem as the fan is not that loud, after all.

2. Epson VS250 - Best for PowerPoint

Epson VS250 business presentation projector

Specifications

  • Size: 11.9 x 3.2 x 9.2 inches 
  • Weight: 5.3 lbs

Key Features

  • 3LCD, 3-chip technology
  • 800 x 600 (SVGA) native resolution
  • 15,000:1 contrast ratio
  • 3200 lumens color and white brightness
  • 1.10:1 zoom lens ratio
  • 4:3 aspect ratio
  • 10,000 hours lamp life

PROS

  • Automatic vertical keystone
  • Brightness
  • Build quality
  • Silent fan
  • Color reproduction quality
  • Connectivity options
  • Value for money

CONS

  • Low resolution

Epson VS250 Review

Epson is a household name in the projector world. When it comes to business presentation models, they are one of the leaders in the industry, especially in the United States.

VS250 is one of those specially crafted models that excel in one thing but don’t shine in others. And that one thing is business presentations. That’s where this model shows its full capacity.

Lower Resolution Than Expected

This model has a rather low native resolution of 800 x 600, which comes as a bit of a surprise. But, that turns out to be its only flaw.

After all, it won’t affect your business presentation that much, except that some smaller letters might not be as clear as you would want them to. Thus, it works best with larger font sizes and images.

The 3200 lumens of brightness remedy those issues with resolution and allow you to hold your presentation in almost all circumstances.

When you consider that it has a contrast ratio of 15,000:1 and 1.07 billion colors, it’s no surprise that black depth and color saturation are at the top of the game.

The screen size goes from 30 inches all the way up to 350 inches. And paired with a 1:45:1 throw ratio, you are safe to use it even if you struggle with space.

If the fan noise is an issue when you hold your presentation, just switch to Eco mode. This will reduce the noise enough for it to become unnoticeable.

3. Optoma X341 DLP - Best Contrast

Optoma X341 DLP business presentation projector

Specifications

  • Size: 9.1 x 11.7 x 3.8 inches
  • Weight: 4.8 lbs

Key Features

  • 3LCD, 3-chip technology
  • 1024 x 768 native resolution
  • 22,000:1 contrast ratio
  • 3300 lumens color and white brightness
  • 1.10:1 zoom lens ratio
  • 5000 hours lamp life

PROS

  • Super bright
  • High definition
  • Wireless option
  • Fantastic details
  • Easy to carry with you
  • No rainbow effect

CONS

  • Weak built-in speakers

Optoma X341 DLP Review

Optoma is one of the most sought-after brands when it comes to business presentations, and X341 is one of its most popular models. It seems it’s not going out of style anytime soon.

What most users like about this model are its image quality, detail depth, and fantastic brightness, packed together with DLP technology.

Fantastic Contrast Ratio

3300 lumens of brightness make sure you can hold your presentation no matter what the ambient situation is. But, what sets this model apart from its competition is the whopping 22,000:1 contrast ratio.

It is responsible for some of the clearest, sharpest, and most textured images in the field of business presentation projectors.

The fact that it utilizes Brilliant Color Technology lets this model output some incredible REC709 color accuracy. You will be able to hold a presentation in any room without setting up a screen since it can adjust the color to match the surrounding walls.

With a screen size of 28 to 305 inches, it can be perfect for larger office spaces. However, if you wish to offer a solid sound quality, then you might want to consider adding some external speakers.

The built-in 2 Watt speaker just won’t cut it. It’s neither loud nor clear enough.

4. Epson EX7240 Pro - Best Short Throw

Epson EX7240 Pro business presentation projector

Specifications

  • Size: 14.5 x 13.8 x 6.2 inches
  • Weight: 5.29 lbs

Key Features

  • 3LCD, 3-chip technology
  • 1280 x 800 (WXGA) native resolution
  • 3200 lumens color and white brightness
  • 1.20:1 zoom lens ratio
  • 10000 hours lamp life

PROS

  • Lightweight
  • Native resolution
  • Quality images
  • Smooth Wi-Fi
  • Text readability
  • Brightness

CONS

  • No 3D
  • Dust filters require a bit of maintenance

Epson EX7240 Pro Review

Epson EX7240 is a fantastic piece of equipment that excels where it’s supposed to - PowerPoint presentations. So, what makes this model so great for business presentations?

First of all, its basis is a three-chip LCD engine, which some of its predecessors are also built with. Such a three-chip engine ensures won’t display any rainbow effect, which is a significant issue for most DLP projectors.

Not only that, but it also makes sure that the color and white brightness are at the same level. 

The difference between the two is not all too uncommon in DLP projectors, which in turn can lead to reduced quality and brightness of colored pictures.

Having a three-chip LCD engine comes with a catch, though. Such a feature doesn’t offer 3D output, which has become a standard in most models today.

Vivid and Rich Images

EX7240 provides a crisp and vivid output. And for that, we have to thank its brightness levels, which are more than satisfactory.

At 3200 lumens, it is bound to work well in almost all conditions, with or without ambient light. This, in turn, means that every participant of the business presentation will be able to see the text and images with amazing clarity.

Such brightness, paired with the 15,000:1 contrast ratio ensures outstanding output quality. 

Since it's geared with 1280 x 800 resolution, you will be able to present HD content, no matter what the source at hand is.

And the best thing about this model is its short-throw capability. That way, you can use it even in a smaller office. However, it works as well in larger spaces.

With a lamp life of 10000 hours, you can basically forget about lamp replacement for at least a couple of years.

Best Business Presentation Projectors – A Buying Guide

Deciding you need a business presentation projector is not the only step in acquiring one. There are many options available, and finding the right fit can prove to be a bigger hassle than you expected in the first place.

Here are some of the main projector features and traits to have in mind once you've decided to go ahead with the purchase:

What is Native Resolution?

Simply put, the native resolution is the number of pixels across the screen. Meaning the more pixels a display has, the higher the native resolution will be.

Two numbers refer to the native resolution. For example, a resolution of 800 x 600 tells us that 800 pixels go horizontally across the screen and 600 hundred go vertically.

Naturally, the higher the resolution, the more detail a projector will be able to showcase. And each individual pixel will become less visible since each one of them will be smaller.

On the other hand, with lower resolution comes a lower price tag. They tend to be much less expensive and can produce quality images.

So, if you don't specifically need to display a detailed image with complex output, you could do well with a lower resolution projector. At least, from the cost perspective.

What Are Some Common Resolution Options?

At any given time, there are standards when it comes to native resolution. Currently, it is FullHD 1080p, which runs on 1920 x 1080 pixels, at a 16:9 format.

Over time, it has been the most popular native resolution in home theater setups and generally in the home environment. However, many people started using such projectors, even for business presentations.

And since there are loads of high-brightness projectors out there (with brightness levels over 5000 lumens), there's no reason why they shouldn't find good use in office meeting rooms.

Many Different Types of Resolution

But FullHD 1080p is not the only popular and available native resolution. There are numerous common resolution options

1920 x 1200 (or WUXGA) is a widescreen resolution that is popular in business settings. It has an aspect ratio of 16:10 and can successfully display both FullHD and 1920 x 1200.

Similar to those, we have 1280 x 800 (or WXGA), which are also widescreen, with a 16:10 ratio. 

But those are low res, which allows them to come at a lower price.

It can be helpful if the price is an issue since you'll be able to get almost the same results.

1024 x 768 (XGA) is an older resolution format that remains popular even today. With a 4:3 aspect ratio, it has a format of some older non-widescreen TV programs. 

Another thing that makes it popular is its price. They are also popular in those places where high resolution is not necessary and widescreen is not of the essence.

800 x 600 (SVGA) are also low resolution, even more than XGA. And like those, they also have an aspect ratio of 4:3.

Such projectors are a popular option for Powerpoint presentations, or anywhere where rich image details are not needed.

4K is a Hot Trend

3840 x 2160+, commonly referred to as 4K, has become a trend on the market. Such projectors have a four times higher resolution than 1080p ones.

These can be a fantastic choice for a home theater setting. That is if you can afford them because they do come at a higher price. Luckily, there are more and more cheaper options available.

So, if you have a need for high def, ultra-detailed images, and you have the money for it, then 4K resolution is the way to go. Take a look at our list of best 4K projectors.

As we've discussed above, what resolution you'll get depends on various factors, like what's the purpose you'll use the projector for, and what's your available budget.

What is Projector Brightness?

The amount of light a projector can put out is measured in ANSI lumens or just "lumens" for short. The brighter the projector, the higher the ANSI lumen rating, and (all else being equal) the more it costs. 

Projector brightness is an amount of light a projector can output. It is measured in ANSI lumens, or simply lumens.

The higher the lumen rating, the brighter the projector will be. And it will cost more.

There are two types of brightness measurements, both of which are equally important for displaying bright and vibrant images in any circumstances.

White and Color Brightness

White brightness measures the amount of white light that a projector puts out, while color brightness measures the amount of red, blue and yellow.

So, you should pay attention to both when deciding which projector you'll get. Compare both of these measurements.

If the color brightness is lower and white brightness is higher, then the output may be darker than expected.

For business purposes, it's recommended to get a projector with a higher brightness rating, both in white and in color brightness. In most cases, business projectors are used in well-lit meeting rooms. The brightness coming from the projector needs to be able to fight other light sources from the room.

And the larger the room, the more lumens you'll need if you want a bright and clear image.

What is Throw Ratio?

With throw ratio, you find out how wide the projection will be when the projector is placed at a specific distance from the screen area.

Knowing and calculating it is crucial if you plan to position the projector permanently. That way, you'll always get the best possible output.

If there are certain space limitations, and something stands in your way, then you should consider getting a short-throw projector. You can position it closer to the screen and get a wide enough image.

What is Contrast Ratio?

Contrast depicts the scale of difference between light and dark areas of the image. Without it, we wouldn't be able to see the picture, because there would be no difference between the two.

So, a projector that comes with a higher contrast ratio will have a more considerable amount of details, the shadows will be more defined, and the black levels will be deeper.

In turn, this gives more depth and dimension to the projected image.

Contrast ratio is more important in a home theater projector because a large amount of light can sometimes negate and wash out some of the contrast. And since in business presentations rooms can be quite bright, this is bound to happen sometimes.

You can get the most out of contrast ratio in a darkened room.

Should Your Business Projector be Portable?

It depends entirely on your personal preference. It doesn't have to be, but its a great advantage if it is.

If you plan to make presentations at various different locations, then you should consider getting a lightweight, portable model.

For such purposes, you can even get some of the best Pico projectors that are extremely easy to carry around and can sometimes fit into the palm of your hand.

In Conclusion

There are a lot of things to factor in when choosing a business presentation projector. Contrast ratio, brightness, portability, and room size are just some of the most important.

Failing to take those into account might lead to a subpar presentation. But, what you’ll want the most, in the end, is a projector that is stable and reliable enough that it won’t ever let you down in crucial moments.

My name is Steve Scott. Father of 2 and owner of Outdoor Movie HQ. I’ve been involved in the A/V industry for most of my life and built this blog to help people better understand projector technology. Please leave a comment if you have any questions.

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